In order to carry out its mandate, the Edmonton Police Commission has four standing committees.
The Commission may also form ad hoc committees, as required. Below are the four committees:
Note: EPC Chair is ex-officio member on all Committees. Councillors are ex-officio members on the Committees they sit on.
- Governance Committee
Members of the Governance Committee (2019)
Mandate of the Governance Committee
a. The Governance Committee is responsible for all issues related to governance of the Commission including:
- i. recommending changes to the Commission’s Policies and Procedures Manual;
- ii. recommending suggested changes to the Commission’s meeting format;
- iii. annually evaluating the Commission;
- iv. coordinating the commission’s strategic and operational planning;
- v. dealing with all matters referred to it by the Commission;
b. The Governance Committee shall monitor, give advice and make recommendations on behalf of the Commission with respect to all strategic and significant human resource matters and policies of the Edmonton Police Commission. Without limiting the generality of the foregoing the Committee shall:
- i. develop, implement and monitor policies in the area of labour relations, compensation, benefits, administration, succession planning, management and occupational health and safety for the Edmonton Police Commission and the Edmonton Police Service;
- ii. review and recommend human resources policies to the Edmonton Police Commission;
- iii. review strategic key performance indicators as they relate to human resource performance;
- iv. review and make recommendations to the Commission regarding appointment of the Chief of Police of the Edmonton Police Service and his/her contract terms.
- Finance and Audit Committee
Members of the Finance & Audit Committee (2019)
Mandate of the Finance & Audit Committee
The Committee provides assistance to the Commission in fulfilling its responsibility, pursuant to the Police Act, to determine estimates of funds required for policing and allocating funds that are provided to the Edmonton Police Service by City Council.
The Committee also assists the Commission in its oversight responsibilities relating to the integrity of the Service’s financial statements, the financial reporting process, and the systems of the internal financial controls.
The Committee also provides oversight of management’s audit functions and overall risk culture for the Service to ensure that the Service’s assets and reputation are protected and safeguarded within reasonable business limits.
Duties and Responsibilities of the Finance & Audit Committee:
a. consult with the Chief of Police on the development of an annual financial plan that specifies the level of police service and programs to be provided in the City of Edmonton;
b. oversee and review the preparation of long range financial plans for the Service for recommendation to the Commission;
c. review and recommend to the Commission the guiding principles for changes to approved budgets and for transfer(s) or reallocation(s) of monies included in approved budgets;
d. review and recommend financial policies to the Commission;
e. authorize signing authorities for expense approvals to the Commission;
f. review, analyze and recommend operating and capital budget financial information provided by management to the Commission;
g. review strategic key performance indicators as they relate to financial performance;
h. review and make recommendations with respect to relevant legislative changes affecting financial resources and environmental issues as they relate to the Commission and or the Service;
i. engage, serve as primary contact and report on reviews of external auditors:
j. review and recommend to the Commission the internal auditor’s annual plan;
k. receive, review and report on audit outcomes and initiatives and recommend required action;
l. meet “in camera” at least quarterly with the internal auditor to discuss audit outcomes and initiatives, emerging issues, and review management’s cooperation.
- Professional Standards Committee
Members of the Professional Standards Committee (2019)
Mandate of the Professional Standards Committee
The Professional Standards Committee shall monitor, give advice and make recommendations on behalf of the Commission with respect to the practices, policies and procedures the Edmonton Police Service has in place in order to ensure that all complaints or expressions of concern made against the Edmonton Police Service or its members are dealt with effectively and in a fair and timely manner. Without limiting the generality of the foregoing, the Professional Standards Committee shall:
a. oversee and review the manner in which complaints or expressions of concern are categorized and reported by the Edmonton Police Service;
b. ensure that the Edmonton Police Service has in place a process which provides for all complaints to be properly investigated and dealt with in a fair, equitable and timely manner and that this process is transparent for all parties to the complaint;
c. ensure that the investigative and disciplinary processes put in place by the Edmonton Police Service are fully and properly implemented by the Professional Standards Branch or such other Branches or areas within the Service that may be charged with the responsibility of dealing with complaints;
d. monitor the complaints process and, to the extent it deems appropriate and/or necessary, conduct regular audits of complaint files and any other files or matters received within Professional Standards Branch which are categorized by the Branch as being something other than a complaint file;
e. monitor the progress of any investigation or informal resolution process initiated or implemented by or on behalf of the Professional Standards Branch and identify opportunities to improve how complaints are handled by or on behalf of Professional Standards Branch including, but not limited to identifying potential alternative dispute resolution processes and their possible uses;
f. review the reasons for any delays in the investigative process and the manner in which complaints are resolved;
g. recommend or report on audit outcomes and its review of the complaints investigation and disciplinary processes and make recommendations to the Commission as it deems necessary and/or advisable;
h. monitor public perceptions as they relate to the complaint investigation and disciplinary processes and identify measures which may help to enhance public knowledge and understanding of these processes;
i. review and make recommendations to the Commission with respect to relevant legislative changes affecting the complaints investigation and disciplinary processes as they relate to the Edmonton Police Commission and/or the Edmonton Police Service.
- Human Resources Committee
Members of the Human Resources Committee (2019)
Mandate of the Human Resources Committee:
The Committee shall be responsible to the Commission for recommending contracts of employment, governance policy and procedures in areas of, recruitment & retention, performance planning & review, and compensation & benefits for Direct Reports.
Roles and Responsibilities:
Contracts: The Committee will review and recommend to the Commission for approval, contracts with respect to the employment of Direct Reports, the Public Complaints Director and EPS Direct Reports.
Remuneration/Benefits: On a yearly basis, the Committee will review and determine the remuneration and benefits provided to its Direct Reports following an appropriate evaluation process. The Committee will participate in the review and evaluation of its EPS Direct Reports and Functional Reports and provide advice to the Chief of Police and Executive Director. The Chief of Police and Executive Director are responsible for operational and administrative management of their respective staff and budgets.
Functional Reports: The Committee will ensure that the Commission has unfettered access to all Functional Reports as needed and that all Functional Reports have direct access to Committees and the Commission as needed.
Succession Planning: The Committee will make recommendations and ensure that performance and training plans are developed for all Direct Reports on an annual basis; and will ensure that annual performance reviews of Direct Reports are conducted. The plan will include the identification and proper training of staff members to fulfill vacant positions on a temporary basis for the purpose of annual leave, sick leave, etc. The Chief of Police will have a staff member identified and properly trained, or a plan developed to secure a properly qualified external employee capable of fulfilling the role of all Direct Reports and other critical operational roles for a minimum six (6) month period. The Executive Director will have a plan to secure properly qualified external employees capable of fulfilling all Commission staff roles for a minimum six (6) month period.