3.1.1 COMMISSION STAFF

Pursuant to its responsibilities under the Police Act, the Edmonton Police Commission (Commission) will employ an Executive Director (ED). The duty of the ED will be to ensure that the Commission is able to fulfill its obligations under the Police Act and any other applicable legislation.

The purpose of this policy is to provide a broad description of the roles and responsibilities of the Commission’s ED and staff reporting structure.

Guidelines:

  1. The Commission appoints an ED, who reports directly to the Chair and members of the
  2. The ED is responsible to:
    • Provide administrative support and advice on matters of governance, policy and procedures to the Commission;
    • Develop administrative procedures to fulfill Commission obligations created by Federal and Provincial legislation;
    • Manage and organize the flow of information and documentation;
    • Ensure the preparation and circulation of meeting agendas and materials;
    • Ensure that an accurate record is kept of all Commission proceedings, correspondence and records;
    • Act as the Commission’s Coordinator for the purposes of the Alberta Freedom and Protection of Privacy Act;
    • Conduct research, analysis and writes reports for, and on behalf of, the Commission
    • Prepare and monitor the Commission’s budget;
    • Hire the staff necessary to run the operations of the Commission office; and,
    • Oversee the management of the Commission office and staff.
    • The ED will ensure that all human resources processes as it relates to staff generally align with the City of Edmonton’s policies and procedures. Exceptions may be made which recognizes the unique nature of providing support to a volunteer governance board. To ensure the Commission is able to fulfill their legislated roles and responsibilities, the ED has the flexibility to alter, but is not limited to the following processes:
      • Hiring process
      • Negotiating compensation and benefits packages for Commission staff
      • Banking of vacation days and or Earned Days Off (EDOs)
  1. The Commission appoints a Public Complaint Director and legal counsel who reports to the Executive Director on day-to-day matters.
  2. The Public Complaint Director and legal counsel reports directly to the Commission on public complaint and legal matters.
  3. The role of the Public Complaint Director is as set out in the Police Act, and as described in EPC policy number 2.1 – Public Complaint Director.
  4. The Commission may issue instruction to the Public Complaint Director and legal counsel that is consistent with their duties.