3.1.1 COMMISSION STAFF

Pursuant to its responsibilities under the Police Act, the Edmonton Police Commission (Commission) will employ an Executive Director (ED). The duty of the ED will be to ensure that the Commission is able to fulfill its obligations under the Police Act and any other applicable legislation.

The purpose of this policy is to provide a broad description of the roles and responsibilities of the Commission’s ED and staff reporting structure.

Guidelines:

  1. The Commission appoints an ED, who reports directly to the Chair and members of the Commission.
  2. The ED is responsible for the following:
    1. Provide administrative support and advice on matters of governance, policy and procedures to the Commission;
    2. Develop administrative procedures to fulfill Commission obligations created by Federal and Provincial legislation;
    3. Manage and organize the flow of information and documentation;
    4. Ensure the preparation and circulation of meeting agendas and materials;
    5. Ensure that an accurate record is kept of all Commission proceedings, correspondence and records;
    6. Act as the Commission’s Coordinator for the purposes of the Alberta Access to Information Act (ATIA), and the Protection of Privacy Act (POPA);
    7. Conduct research, analysis and writes reports for, and on behalf of, the Commission
    8. Prepare and monitor the Commission’s budget;
    9. Hire the staff necessary to run the operations of the Commission office; and,
    10. Oversee the management of the Commission office and staff.
    11. The ED will ensure that all human resources processes as it relates to staff generally align with the City of Edmonton’s policies and procedures. Exceptions may be made which recognizes the unique nature of providing support to a volunteer governance board. To ensure the Commission is able to fulfill their legislated roles and responsibilities, the ED has the flexibility to alter, but is not limited to, the following processes:
      • Hiring process
      • Negotiating compensation and benefits packages for Commission staff
      • Banking of vacation days and/or Earned Days Off (EDO’s)
  3. The Commission appoints an individual who will act as legal counsel for the Commission and who reports to the ED on day-to-day matters.
  4. The Commission’s legal counsel will report directly to the Commission on legal matters.
  5. The Commission may issue instruction to their legal counsel that is consistent with their duties.

Revised May 21, 2026